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Summerfest Vendor Application

  1. SummerfestLogo_Transparent



  2. Summerfest Vendor Application
    June 4, 2022

  3. About Summerfest

    The City of Brighton invites you to take part in Summerfest, our largest outdoor festival. The event is held annually at Carmichael Park, 650 Southern – behind City Hall. This daytime event offers entertainment, food, and activities for the entire family. It is also an excellent opportunity for you to showcase your business or organization’s products and services to the growing Brighton community. This event traditionally attracts more than 8,000 people, and we expect that this year’s event will be bigger and better than ever!

    This event is following local and state COVID-19 guidelines and subject to change accordingly.

  4. Vendor Setup

    Each exhibitor will be assigned a 10’ X 10’ space on grass, which will have a 1’ area on either side to be shared with neighboring booths for staking and tent access purposes only. Spaces are pre-assigned. Canopies or tents are the responsibility of each individual vendor. Tables and chairs are not included with your booth fee. If you wish to rent these items from us, you may do so for the following additional fees: Tables $10 each, Chairs $1 each. Rentals MUST be made in advance. We cannot guarantee that extra rentals will be available on the day of the event. Exhibitors must bring their own trash receptacle for their booth. Come prepared! Colorado weather can change quickly. Come prepared to enjoy sunshine, but throw in rain covers and tie downs just in case an unexpected storm rolls through!

  5. Deadline

    We look forward to working with you to make this year’s Summerfest celebration the best ever! If you would like to participate, please fill out the enclosed application form and return as soon as possible. The deadline is May 16, 2022.

  6. Who completes this form?

    Any for profit business or any community nonprofit with products, services or information to exhibit in one of four Expos: (1) Business (2) Health (3) Safety (4) Community/Non-Profit

    • Business Expo: Commercial exhibitors. Includes crafters. 
    • Health Expo: Commercial and nonprofit exhibitors. Examples: hospitals, alternative    health services. Nonprofits: Attach proof of nonprofit tax status 
    • Safety Expo: Commercial and nonprofit exhibitors. Nonprofits: Attach letter indicating nonprofit status
    • Community/Non-Profit Expo: Any non-profit organization such as churches, civic groups, clubs and schools that do not fall under the category of:
    • Food Vendor: Food vendors sell food that is not prepackaged. For more information on this definition, call 303-655-2218.
  7. How much does it cost?
    • Vendor Fee: $150; Nonprofits: $100
      • Additional space of 10’ x 10’ = $75; Nonprofits - $50
    •  Brighton Business License: Only applicable if you plan to sell any items 
  8. Vendor Information

    Please complete all information below. 

  9. Do you plan to sell prepackaged food?*
  10. Do you plan to sell products, prepackaged food or charge for activities?*

    If YES please attach a copy of your 2022 Brighton Business License. If you do not have a license, please contact 303-655-2041 or salestax@brightonco.gov.

  11. Please upload a copy of your 2022 Brighton Sales Tax License if you answered "yes" to the question above. 

  12. Electricity is not provided. Will you be bringing a generator?*

    Generators must be a whisper quiet. 

  13. Will you be renting tables?*

    ($10 each)

  14. Will you be renting chairs? *

    ($1 each)

  15. Liability Limits *

    The City of Brighton is not responsible or liable for any damages, theft or loss of any booth or display equipment or the contents of any booth or display.  

  16. Important Information
    • Refunds: Only available if a written cancellation is received before May 16, 2022. All refunds deduct $25 from the original fee. No refunds are given for (1) no shows or (2) bad weather
    • No ShowsBooths not claimed by 9:30 AM on festival day may be reassigned. 
    • Waiting List: Space is limited, but a waiting list will be established in case of cancellations. Assignments are made on a first-come-first-served basis.
    • Confirmations: Parking rules, maps and other logistics will be mailed after May 23, 2022, after complete applications are accepted.
  17. General Booth Guidelines

    Below are general guidelines for exhibitors participating in Summerfest. 

    Recommendations for Happy Exhibiting

    • Take care to keep valuable or breakable items out of reach of children
    • Safeguard your items to prevent theft or damage
    • Remember when outdoors, items get dusty or dirty
    • Prepare for possibility of strong winds and unexpected rain 

    Safety Rules

    • Traffic and pedestrian safety is of utmost concern
    • Exhibitors must remain open until 5 PM – no dismantling until this hour 
    • Event may be shut down due to weather conditions for safety reasons 
    • No glass bottles are allowed on site                                                                                   

     Vendor Responsibilities 

    • Each exhibitor will be assigned a 10’ x 10’ space on grass, which will have a 1’ area on either side to be shared with neighboring booths for staking and tent access purposes only.   
    • If you need power, you must provide your own electricity source – must indicate your plans for a generator on Application Form
    • Canopies or tents are the responsibility of each individual vendor. Tables and chairs are not included with your booth fee. If you wish to rent these items from us you may do so for the following additional fees: Tables $10 each, Chairs $1 each. Rentals MUST be made on application. We cannot guarantee that extra rentals will be available on the day of the event. 
    • Provide adequate trash cans and trash bags to handle trash 
    • Be considerate of young Boy Scouts who volunteer to clean up. 
    • Remove and discard your own trash at roll-off area provided for this event.
    • Keep all goods and equipment within the assigned 10'x10' booth space—no expansion 
    • Exhibitors may not leave booth to solicit sales or distribute information 
    • Come prepared! Colorado weather can change quickly. Come prepared to enjoy sunshine, but throw in rain covers and tie downs just in case an unexpected storm rolls through!

    Loading & Unloading Rules

    Your designated loading area will be in your confirmation packet. You will receive the packet after your complete application is processed. The packet also contains a parking pass.

    • Set up times: 7 - 9:30 AM Saturday 
    • Park in designated parking area
    • Display parking pass on dashboard at all times
    • Vehicles not allowed on grass (wagons, dollies and carts accepted and encouraged)
    • Must clear all and trash from area including cardboard boxes.  Please leave area as you found it. 

     Important Note:

    • Summerfest reserves the right to place booths in most appropriate location.
    • Summerfest does not guarantee sales. 

     

  18. Acknowledgement*

    I have read the general booth guidelines and agree to adhere to the responsibilities and rules. 

  19. Leave This Blank:

  20. This field is not part of the form submission.