Procurement & Contracts
The City of Brighton is funded by tax dollars and those dollars are spent in accordance with the Municipal Code ARTICLE 3-8 – Contracts and Purchases. City purchases are perused based on the dollar amount and type of acquisition. An Open Market Purchase can be made from any available and qualified source so long as the total acquisition is less than $2,500. Informal Bids may be perused for requirements $2,500 to $25,000 so long as three written competitive quotes are sought. Competitive sealed bidding, also formal bidding, shall be perused through a sealed bidding process for acquisitions $25,000 or greater.
It is common practice for the City to enter into Multi Year (or Multi-Term) agreements, subject to annual appropriation, or to use Cooperative purchasing methods when feasible and in the best interest of the City and tax payer dollars. Multi-Term agreements are for no more than a one year term with the option to renew for four additional one year terms, so long as there is still a need, the budget allows, and that the vendor is in good standing with the City. Cooperative purchasing essentially piggybacking onto an acquisition that another jurisdiction recently solicited and purchased; thus saving the City time and resources both physical and monetary. This method is also perused when in the best interest of the City and tax payer dollars.
E-procurement is the business-to-business or business-to-consumer or business-to-government purchase and sale of supplies, work, and services through the Internet as well as other information and networking systems, such as electronic data interchange and enterprise resource planning.
The City of Brighton has adopted an E-Procurement method for all formal solicitations to include informal solicitations when necessary. The Division of Procurement & Contracts has moved to a paperless philosophy in an effort to work more productively and to streamline the procurement process. By moving to an electronic process the City is able to automate laborious tasks, improve procurement workflows, generate and maintain statistics, and simplify the process for vendors while lessoning impact on the environment.
To facilitate E-Procurement the City utilizes BidNet Direct to aid in the solicitation process and DocuSign to aid in contract execution. In order to view posted solicitations Vendors must register with BidNet Direct. Once registered Vendors will have the ability to view and respond to all posted solicitations for the City of Brighton.
How to do business with the City of Brighton
The City of Brighton encourages full and open competition and does not maintain a preferred vendor list; however, any company or firm wishing to do business with the City may submit a Vendor Information Form providing details of the goods or services offered. This information will then be passed on to department heads and program managers as a useful resource. Should the acquisition be below $25,000, the department in need may reach out directly for a quote or to make a purchase.
By City Code requirements over $25,000 must be formally solicited through sealed bidding. The City utilizes BidNet to advertise and facilitate these acquisitions. Any company or firm wishing to participate in a formal solicitation process must sign up with BidNet Direct to participate.