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Procurement provides City departments with a centralized source for assistance with all procurement needs which include formal bid preparation, pricing, quotations, order placement, vendor contact, and general problem solving. Centralized responsibility for procurement functions relieves the departments of these time-consuming administrative functions.
Procurement Rules
City departments using a verbal three-digit purchase order number can issue orders under $ 2500. All purchases of $2500 and over require a purchase order. All services and purchases over $25,000 must be competitively bid or obtained through a request for proposal. Many sources of goods and services are used; including the Colorado State bid system, Multiple Association of Procurement Officials (MAPO), and bids from other governmental entities.
For procurements of up to $25,000 Procurement uses a variety of methods to fulfill departmental requirements. Quotes are solicited from vendors by mail and by various electronic means. Or, procurement may place an order using an existing City, State, or MAPO contract, which can also be done when a purchase will be over $25,000. All purchases over $25,000, if a previous contract is not available, require a formal bid or request for proposal.
Rocky Mountain Bidding System
The City of Brighton has contracted with Rocky Mountain Bidding System and has begun utilizing the central bid notification system. This system allows vendors to register online and receive notifications of new bids, quotes, amendments and awards for the City of Brighton along with the other participating agencies listed. Vendors with internet access can review the registration options at http://www.RockyMountainBidSystem.com or for vendors without internet, please call the technicial support group at (800) 677-1997, Monday through Friday, 8:00 A.M. - 5:00 P.M. Eastern Time to register. |
